Starting a Business

Starting a Business photoSo you’ve decided to start your own business – congratulations!  It’s a huge leap from letting someone else take care of taxes, accounting, payroll, inventory, and/or a myriad of other activities necessary to run a business.  However, running your own business has its advantages, too.  You get to be your own boss, set your own hours and days to work, and are responsible for your own success.  It can be a great way to free yourself from the tedium of 9-5 and work at doing what you love, but you have to begin by asking a few questions:
 
1. Are you doing what you love, or just doing something you’re good at?  A desire to get away from the regular working world can be a good motivation to work for yourself, but you have to be excited to get up in the morning to do what it is you have chosen to do for a living.

2. What is it you are planning to do?  What niche is it going to fill?  Is there a need for what you can provide?  Will the market bear another entry?

3. What technical skills or talents do you have?  Just being able to do something may not be marketable enough to convince customers or financiers that you are a good financial investment.

4. Who are your competitors in your chosen profession and how are you going to do it better?  Why should customers come to you?  What do you have to offer that no one else does?
 
Once you are satisfied with the answers to these questions, it is time for the decision of what kind of business structure you will use. Will you be a sole proprietor, responsible for every facet and the penultimate authority as to how to run the business?  Will you enter in with a partner, the better to share the cost and workload, but also the profits and the business decisions?  Perhaps the decision will be made to incorporate, with its financial safeguards but more complex and costly structure?  At this stage, legal advice is recommended, if only so that you fully understand the advantages and disadvantages of your chosen structuring plan.  Many lawyers will provide a free or reduced-rate primary consultation, though often not more than an hour.  When the structure is finalized, a name for the business should be decided upon, if not already having been done so in advance.  It should be easy to remember, avoid initials and single letters (B & L & R, Inc. will be difficult to remember for customers) and try to say something about the business (Bob’s House of Hobbies is easier to remember and spell).
 
Next, a business plan is a vital step in laying out all these topics and proposals in a standardized format.  A good business plan serves as a formal statement of the new company’s goals, financing, structure and legal considerations.  It acts as a “resume” to prospective investors and is the primary documentation they will use to evaluate whether or not your business will be worth investing into.  It also provides the proprietor(s) with a chance to see the workings of the new business in black and white.  A basic business plan should at the least contain a balance sheet, income statement and statement of cash flow, as well as a proposed financial budget for the first year, or as long a period as necessary if a year is impractical.
 
So with these quick tips, plan for success, and good luck in your chosen endeavor!

Improve Your Company's Cash Flow

Improve Your Companys Cash Flow photoOne of the challenges of running a small business is dealing with the feast-or-famine nature. That’s not just about the flow of business, but also the flow of cash. Sometimes things get tight; here’s how you can improve your business’s cash flow

Bill Promptly

Ever find yourself so busy building your business that you don’t get around to billing regularly? You’re not alone. This is a common – but potentially crippling – problem.

If you don’t already have a system in place, start billing for projects on a regular basis. When taking on longer-term projects or clients, negotiate in advance for regular payments instead of allowing the amount to build up.

Create Incentives for Faster Payment

Small businesses can sometimes cut the time spent waiting for payment by offering a discount for quick payment. I’ve received bills from businesses offering discounts of 1% or 2% for payment within 10 days. If I was going to pay the bill within 30 days anyway, I’m likely to pay up right away to get that extra discount. Good for my bottom line; good for the business’s cash flow.

Avoid Slow Pay and No Pay Customers From the Start

The best way to avoid cash-flow problems because of people not paying is to weed them out before they start owing you money. So if someone is about to become a significant customer, do your homework. Check out credit references. Call other businesses that have had a relationship with the client.

Use Barter Instead of Cash

You could reduce the strain on your immediate cash if you need something from someone and can offer goods or services of your own in return.

Trim Your Inventory

OK, so you can’t go to a “just-in-time” inventory management system like many larger manufacturers. How about “just-in-less-time”? Money spent on inventory is money that’s not producing any interest or savings for you.

Sometimes reducing inventory can be pretty simple. I’ve seen restaurateurs cut back on the size of their wine cellars, focusing on quality wines from a few regions instead of trying to be all things to all diners. If the customer still has good choices, it might not matter that he has fewer than before.

Consider Consolidating Your Loans

It’s often tough for small businesses to borrow money. But I’m surprised at the number of ways entrepreneurs do manage to borrow. One small business owner I know has only one employee, but has four different loans related to his business: an equipment loan, a car loan, a business line of credit and a business credit card.

If you also have several loans, review the rates and terms on each one. You may be able to consolidate two or more loans into a lower-interest account and improve cash flow. I’m generally not a fan of stretching out repayments, but if you’re thinking of talking to a lender about consolidating existing loans into a new one, you might look at taking on a longer-term loan in exchange for lower payments.

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